How to maintain an effective teamwork

Creating a strong team and provide its effective work is one of the keys to a company's success and rapid growth. These processes seem to be easy at first glance and a lot of people treat that regardless, relying on authority among employees. In RIVO AGENCY we develop custom software and CRM systems so we have to be effective. That's why we have our own recipe for building and managing effective teamwork that we'd like to share because we believe that people are the key to success.

Create a new work culture

custom software

The first step in building a successful team is to develop a culture of teamwork. There are a number of things that you can do to ensure that this happens:

  • New ideas. Hear out and take into account the ideas of employees. They work at places and know their work to the smallest piece of it and sure thing, they do have some ideas for improvement. Create an atmosphere where they can express those ideas freely and use the brightest of them.
  • Change. Be open to changes because sometimes they are drivers of company development and become crucial at some points in its existence.
  • Criticism. Healthy and constructive criticism delivered with the right tone of voice is a remedy sometimes. It helps people to unstuck, hear others, and do their job better.
  • Learning and feedback. Provide the opportunity and culture of learning. This is not a shame to not know something, this is a shame not to learn something new. Transferring knowledge to others and learning from them, makes every team stronger and allows for solving problems in various ways effectively.

Create expectations

software development

  • Establish expectations. When your people know what to do and what you expect from their work they understand in what direction to move. Employees won’t be overwhelmed and have a clear vision of what to do to meet the expectations of yours and your customers as well.
  • Define the roles and responsibilities of each member of the team. Such a clear definition reduced stress because everyone knows the sphere of work and doesn’t interrupt each other. Such an approach will increase the productivity of the team because everyone will have their own sector of work to handle.
  • Create a schedule or timeline with deadlines and deliverables to ensure that everyone knows what’s expected of them. The more specific, the better! You can even create checklists for each task in order to keep your team organized.
  • Establish quality standards by creating metrics that define success—and then measure it regularly.

Kick-off meetings


The kick-off meeting should be held as soon after the team formation as possible. The purpose of this meeting is to get everyone on the same page, or in other words, to clarify tasks and responsibilities. You will also talk about your project’s goals and how they are going to be achieved during the next few months.

In order for this meeting to be effective, make sure that each member of your team has prepared their presentation materials beforehand. If you want them to take notes during the presentations, provide them with paper and pens or pencils (but not computers). Also, if there are too many people attending the meeting, consider splitting it into smaller groups so that everyone can participate fully in its discussion without feeling overwhelmed by larger crowds.

Following up on results from kick-off meetings is important because it allows you to monitor progress towards achieving goals set by management at an early stage of a project plan implementation timeline rather than waiting until everything comes together at once near deadline time when making adjustments may become difficult due to lack of flexibility resulting from unforeseen complications encountered along the way due lack flexibility resulting from unforeseen complications encountered along the way.

Coordinate the development stages

Coordinate the development stages

Sprints are a useful way to organize your development process and keep everyone on track. You can use sprints to:

  • Set goals and deadlines that are easy to understand and follow.
  • Accomplish more in less time, because you’re not wasting time working on things that don’t get done.
  • Give managers the flexibility they need to make changes without having to go through a long approval process (since all of those decisions have already been made).

These benefits come from keeping your team focused on one thing at a time, which is why it’s important for both managers and developers to know how sprints work. As the manager, your job is twofold: create an effective plan for each sprint period then coordinate with other teams when necessary so everything stays on track throughout its life cycle.

Use Scrum strategy

Use Scrum strategy

A Scrum team consists of a cross-functional, self-organizing group of people who work together to accomplish a goal.

This is the most important part: You need to trust that your team is capable of achieving what they say they will achieve. Trust is really important in any relationship. It’s especially important when you’re working on something that matters and has long-term implications for your company or clients’ success.

Daily Stand-up Meetings

Daily Stand-up Meetings

What is a stand-up meeting? A stand-up meeting is a short, daily meeting for the team. It usually lasts about 15 minutes and involves everyone in the room standing up to discuss what they’ve accomplished since yesterday’s meeting, what they plan to accomplish today, and any roadblocks or concerns they have about their progress. Stand-ups are typically held at the beginning of every day at around 9:00 AM or 10:00 AM (or whatever time works best for your team). There will be one person who leads each stand-up—usually someone who has been designated as “the scrum master.”

Read also: “Reasons why you should use ReactJS in 2022”.

Sprint review and retrospective meetings

Sprint review and retrospective meetings

The following is a list of the main activities in a sprint:

  • Daily stand-up meeting – A short daily meeting to plan the next steps and discuss any problems. This is very important for keeping the team on schedule.
  • Sprint planning – The team agrees on what they need to achieve during the sprint, how long it will take, and who will do what.
  • Sprint execution – During this time, everyone works together as a single unit to deliver their agreed-upon tasks as quickly as possible without compromising quality or scope.
  • Product demo – At this stage, you’re showing your work off to stakeholders who can provide valuable feedback in order for you to continue iterating and improving your product (if needed).

At the core of everything lies the communication of all the specialists with each other. Developers need to communicate not only with each other but with customers, managers, and even the sales team. Such communication allows us to open new horizons, find fresh solutions, improve relationships, and level up soft skills.


The key to effective teamwork is being aware of the importance of maintaining a positive atmosphere and communication between all members. If you want to achieve more with your team, then it’s important that everyone works together as one unit. To do this effectively, there are certain things you need to consider when creating new expectations for your team.

In RIVO AGENCY, we follow all the points listed above for we understand that only our driven and effective team can deliver great software, CRM systems, apps, and websites. In case you want to create something or hire ReactJS, Node.js, Vue.js, Laravel, or WordPress developer, contact us and we will gladly help you. 

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